Privacy Policy

RAS Online Examination System

Effective Date: 09 July 2026

RAS Online Examination System ("RAS", "we", "our", or "us") values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect information when you use our online examination application and related services.

1. Information We Collect

During an online examination, the application may collect the following information:

• Student name and registration details
• Email address (if applicable)
• Device information
• Operating system details
• IP address
• Application logs
• Date and time of examination
• Internet connectivity information

2. Proctoring Data Collection

To maintain the integrity and fairness of examinations, the application may collect the following monitoring information during an examination session:

• Camera images captured at scheduled intervals.
• Voice recordings through the device microphone.
• Screenshots of the examination screen.
• Application activity related to the examination.
• Events related to examination security and integrity.

These monitoring features are enabled only for examination purposes and help detect unauthorized activities or violations of examination rules.

3. Why We Collect This Information

The collected information is used only for the following purposes:

• Conducting online examinations.
• Verifying student identity.
• Maintaining examination integrity.
• Detecting malpractice or cheating attempts.
• Investigating examination-related incidents.
• Generating examination reports.
• Providing technical support.
• Improving system security and reliability.

4. Data Sharing

RAS Online Examination System does NOT sell, rent, or share your personal information, camera images, voice recordings, screenshots, or examination data with any third party for marketing or commercial purposes.

Your information may only be accessed by:

• Authorized examination administrators.
• Authorized institution officials.
• Authorized technical support personnel when necessary.
• Where required by applicable law or legal process.

5. Data Security

We implement appropriate technical and organizational security measures to protect your information against unauthorized access, alteration, disclosure, or destruction.

Only authorized personnel are permitted to access examination data.

6. Data Retention

Examination data, including images, voice recordings, screenshots, and logs, is retained only for as long as necessary to:

• Complete examination evaluations.
• Resolve disputes or investigations.
• Meet institutional or legal requirements.

After the retention period, the data may be securely deleted or anonymized.

7. Permissions Used

The application may request the following permissions:

• Camera – To capture student images during examinations.
• Microphone – To record audio for examination monitoring.
• Storage – To temporarily store examination-related files before secure upload.
• Internet Access – To communicate securely with examination servers.
• Notification Permission – To provide examination-related alerts.

These permissions are used solely for examination-related functionality.

8. Children's Privacy

The application is intended for use by students participating in examinations conducted by authorized educational institutions. The institution is responsible for obtaining any required permissions or consents where applicable.

9. Your Responsibilities

Students are responsible for:

• Using the application only for authorized examinations.
• Following examination rules and guidelines.
• Providing accurate information.
• Ensuring that required permissions are granted for examination purposes.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated effective date.

11. Contact Us

If you have any questions regarding this Privacy Policy or the handling of your information, please contact your examination administrator or the organization responsible for conducting the examination.